Course Modules
- Module 1 — First consultation with the couple: What to ask, what to document, and how to set realistic expectations from the start.
- Module 2 — Tasting sessions: How to structure a tasting, who should attend, and how to turn feedback into a confirmed menu.
- Module 3 — Menu design principles: Courses, timing, portion sizing, and how menu choices affect service flow.
- Module 4 — Coordinating with the venue: Kitchen limitations, serving equipment, staff ratios, and access scheduling.
- Module 5 — Reception run-sheet: Building a service timeline that connects catering with music, speeches, and other reception elements.
- Module 6 — Managing dietary requirements: Collecting and tracking guest dietary data, working with caterers to fulfill special requests without disrupting service.
- Module 7 — Day-of catering management: Briefing the service team, handling unexpected issues, and keeping the reception on schedule.
Included resources
Reception run-sheet template, wedding catering brief, dietary requirements tracking form, and a post-event debrief checklist.
Wedding catering is high-stakes by nature
Couples spend months making decisions about their wedding menu. When something goes wrong at the reception — wrong portion sizes, late courses, a forgotten dietary request — it affects people's memories of the entire day.
This course gives coordinators a clear process for managing wedding catering from the first client meeting through to venue cleanup.
What makes wedding catering different
Unlike corporate events, wedding catering involves strong personal preferences, family opinions, and emotional decision-making. You will learn how to guide clients through tasting sessions, handle disagreements between family members, and finalize menu decisions without dragging the process out for weeks.
There is also a significant coordination layer between the caterer, the venue, the florist, and the photographer. Catering timelines affect when and how the room is decorated, when speeches happen, and when the cake is cut. Getting this sequencing right is one of the most underrated skills in wedding coordination.
Practical focus throughout
Each module uses real wedding case studies from events held in Ukraine between 2019 and 2024. Scenarios include outdoor summer weddings, winter banquets, and destination events at countryside venues.
The course includes a full reception run-sheet template with catering service milestones already built in — something you can adapt immediately for your next booking.
About the instructor
The course was developed by Yaroslava Kuts, a wedding coordinator based in Lviv with over 130 weddings coordinated since 2015. She brings direct vendor relationships and honest assessments of what actually works in the Ukrainian market.
↑ Back to Top